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CommonSpot for Content Contributors

This two-day course teaches the basics of adding, editing, deleting, formatting content, and setting security in a CommonSpot Content Server managed web site.

Duration: 2 days

Price: 795.00
GSA Price: 760.91
Online Price: Not Available

Course Prerequisites

To gain the most from the course, students should:

  • Have a casual familiarity with web browsing using Microsoft Internet Explorer
  • Previous experience with Microsoft Office applications is helpful

Course Objectives

Upon completion of this course, student should be able to:

  • Develop a full-featured content-managed web site using CommonSpot for a fictional company

Course Outline

Unit 0 - Introduction


  • Describe Course Objectives
  • Features and Benefits of Using CommonSpot to Manage your Web Site
  • Walkthrough several CommonSpot sites currently in production

Unit 1 - Site Architecture and Organization

  • How CommonSpot organizes Sites
  • Sites
  • SubSites
  • Page Sets
  • Pages
  • Templates

Unit 2 - Creating Pages

  • "Template" Concepts
  • Exploring the pre-defined CommonSpot Templates
  • Logging In
  • Creating New Pages
  • Adding Textual Content to Pages
  • Effectively locating your pages
  • Deleting a Page
  • Registering External Pages

Unit 3 - Adding Content to Pages

  • Using the WYSIWYG Editor
  • Linking to other documents
  • Adding Images
  • Uploading MS Word Documents
  • Working with PDF Documents
  • Converting MS Powerpoint Files
  • Approving Changes for Publication
  • Using the Version History to "Roll Back" Content
  • Finding "Work in Progress"

Unit 4 - Using Standard CommonSpot Functionality

  • Login Options
  • Viewing the site as an anonymous end user
  • Pending User Actions
  • Changing Your Password
  • Exploring the "Knowledge Sharing and Discovery Tools"
  • Customizing the Login Experience

Unit 5 - Understanding the CommonSpot Administrator

  • Managing Page Default Options and Categories
  • Creating and Managing Subsites
  • Exploring Administrative Reports
  • Setting default security for a subsite
  • Restricting user access to the CommonSpot toolbar
  • Restricting access to WYSIWYG editor features

Unit 6 - Managing Page Sets

  • Creating a Page Set
  • Using Page Set Navigation to ensure consistency between pages
  • Break long articles into multiple pages with common navigation that reduce the need for vertical scrolling

Unit 7 - Scheduling and Personalizing Content

  • Hiding information based on security level
  • Displaying information based on time of day / dates
  • Displaying information based on group membership

Unit 8 - Simple Forms and Datasheets

  • Using the Form Element to create a "Feedback" Form that emails information to administrators
  • Using the Form Element to create a data entry interface for a staff directory
  • Using the Data Sheet Element to display contact information captured through the Simple Form element

Unit 9 - Content Approval and Security

  • Describe the Approval Process
  • Configure a complex approval process
  • Walkthrough the different approval roles
  • Describe the differences between Read, Design, and Approval rights
  • Restrict Access to CommonSpot Administrative Functions
  • Manage Users and Groups

Unit 10 - Task assignment and Workflow

  • Create task templates
  • Assign and track task completion
  • Assign Work Requests

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